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©2019 SHOUT! Cheer & Dance Company, All Rights Reserved
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Registration website:  www.regchamp.com/shout

Regchamp Help Guide

REGISTRATION:

  1. Please use our registration website for all registrations.  Text messages, phone calls, emails, and messages on social media are NOT considered registration.  While you may contact us to notify us of a registration, to ask questions, or to assist you in registering for an event, we are unable to accept "verbal" registrations.

  2. Registration is NOT complete until deposit has been made. Deposit is due at the time of registration.  Any incomplete registrations will be priced at the date payment is made.

  3. COMPLETE registration will be crucial this season.  It is unfair to the athletes, parents, and coaches to make last minute adjustments based on event registration.  We will be canceling any event that does not have a minimum number of teams 30 days prior to the event date.  At that time, teams who have registered will have an option to move their registration to another event or receive a refund.

  4. Registration closes 3 days prior to the event. No other teams will be added after this date.  USASF rosters are closed out at this time, so please make any changes prior to the cutoff.

  5. For teams not registered by 7 days prior to the event, they will be added to the final schedule ONLY.  Changes will not be accepted for teams who register within a week of the event.  We also cannot guarantee trophies/awards for your team(s) at the event, but will make arrangements to have them delivered after the event.

  6. Any registration changes must be requested in the registration system.

REFUND / CANCELLATION POLICY:

Team Cancellation must be presented in writing to shoutcheer2017@gmail.com to be official. Please call 716-640-3085 to inform us of any cancellation that is within a week of the event.

 

SHOUT! does not process individual participant cancellations nor will we refund individual participants.

 

The following team cancellation policies shall apply:

  1. Team cancellation must be requested IN WRITING by the person who filed the original registration or the gym owner.

  2. If we receive written cancellation 60 or more days prior to the event you may transfer all fees to another event in the same season OR receive a full refund. The transfer/refund must be requested, in writing, within 30 days of your cancellation to be considered.

  3. If we receive your written cancellation 59-15 days prior to the event you may transfer your registration fees to another event in the same season. The transfer must be requested, in writing, within 30 days of your cancellation to be considered.

  4. No refund will be issued within 14 days of the event for any reason to include inclement weather or injury.

  5. No refund/partial refund will be issued for teams opting to change to an “exhibition” division for any reason including illness/injury.

 

If SHOUT! Cheer and Dance cancels an event due to inclement weather we will make our best efforts to reschedule the event.  If rescheduling is not a possibility we will follow the 60 policy above.

SCHEDULE:

  • Schedule will be sent out to the contact email address in the system. 

  • Preliminary schedule will be sent out 2 weeks prior to the event.  At this time any requests should be submitted via EMAIL ONLY.   Schedule changes will NOT be accepted by any other method.  This includes phone calls, text messages, Facebook, Facebook Messenger, email to someone else, etc

  • Final schedules will be sent no less than 5 days prior to the event.  At this time no changes will be made, other than last minute additions. 

  • Performance schedule will be posted on our Parent Facebook Page after registration closes.

 

COACHES CHECK-IN:

  • Coaches check-in will take place the night prior to the event and during the morning of the event.  This will be a walk-in window.  Times and document list will be sent with the preliminary schedule so you can plan accordingly.

WARM UP AREA:

We follow USASF Santioned Event Warm-up procedures for the protection of our athletes.

 

Coaches & Staff must have USASF ID (you can order in your USASF accounts) or photo ID to be able to enter warm-up for the team they coach ONLY.  IF you are a coach with the program but do not coach the team warming up, you will not be permitted to enter.  This is for the safety of our athletes.    At no time may a parent, athlete, coach, or staff member enter the warm-up area unless they are listed on the roster of the team warming up.